We are seeking a highly organized and detail-driven Structural Coordinator to join our growing solar operations team. In this vital position, you’ll be responsible for managing the flow of engineering documentation that supports our solar installations - ensuring all structural letters and affidavits are requested, received, and properly uploaded in a timely manner.
The ideal candidate thrives in a fast-paced environment, excels at communication and follow-up, and enjoys collaborating with both internal teams and external engineering partners. This is a key support role that directly contributes to project quality, compliance, and overall customer satisfaction.
Compensation: $20 - $25 / hr
**Key Responsibilities**
- Coordinate and manage requests for all engineering letters, affidavits, and related documentation to support solar project approvals.
- Track and follow up with engineering partners to ensure timely completion of all required materials.
- Upload and organize documentation accurately within company systems and partner engineering platforms.
- Communicate professionally with vendors, engineers, project managers, and fellow team members to ensure seamless information flow.
- Monitor document status and timelines, proactively addressing delays or missing items to prevent project bottlenecks.
- Maintain accurate records and ensure that all documents are properly formatted and accessible to relevant stakeholders.
- Collaborate cross-functionally with permitting, engineering, and operations teams to support efficient project progression.
- Contribute to continuous improvement efforts by identifying opportunities to streamline workflows and improve turnaround times.
**Qualifications & Experience**
- 2+ years of experience in construction, engineering coordination, or related administrative/project support role.
- Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Experience with Salesforce.com or similar CRM/project management tools preferred.
- Excellent written and verbal communication skills - professional, courteous, and solution-oriented.
- Strong organizational and time management abilities with the capacity to handle multiple priorities efficiently.
- High attention to detail and accuracy in document handling.
- Proven ability to work collaboratively in a team environment while maintaining accountability for individual deliverables.
- Positive attitude, adaptability, and a commitment to delivering excellent internal and external service.