SUMMARY:
As part of the global Human Resources team, and reporting to the local Human Resources Business Partner, the Human Resources Administrator is accountable for providing excellence in operational Human Resources support to the assigned business units. This role plays a critical part in facilitating smooth onboarding, payroll coordination and the HR documentation processes.
DIRECT REPORTS:
KEYRESPONSIBILITIES & DUTIES:
- Accurately enters and updates employee information in ADP Workforce Now, including hires, changes and terminations
- Collaborates with Payroll to ensure seamless data transfer and document processing within assigned timeframes
- Maintains and organizes all HR employee files and records in the HR drive and ADP Workforce Now
- Leads the recruitment efforts including job postings, resume screening, scheduling and participating in interviews
- Supports the full-cycle recruitment by managing pre-employment processes such as background screenings
- Coordinates onboarding for new hires through ADP Workforce Now, ensuring all required documents are completed and filed (e.g., I-9 documentation, policy acknowledgements etc.)
- Assists in preparing employment-related letters such as offer letters, employment agreements and employee status changes for HR Business Partner review
- Administers benefit programs including tracking eligibility dates, employee enrollments and terminations
- Assists the HR department in administering the US benefit open enrollment process, ensuring accuracy and timely completion
- Oversees the Employee Referral Bonus Program and other HR initiatives as assigned
- Ensures all HR processes adhere to labor laws and company policies
- Assists the HR Business Partner with offboarding processes such as collecting resignation letters and processing the termination in ADP Workforce Now
- Performs other duties outside their scope of work as assigned and required
QUALIFICATIONS & COMPENTENCIES:
- Certificate, diploma or degree accreditation in Human Resources or related field is preferred or working towards a designation is an asset
- Minimum 2 years’ experience in a Human Resources role
- Prior experience with full-cycle recruiting, including conducting interviews
- General knowledge of Human Resources functions and programs
- Working experience with ADP Workforce Now, or other Human Resources Information Systems (HRIS) including navigating the system, reporting, updating and entering data
- Highly conversant with Microsoft Office and other computer application programs; strong understanding of MS Excel including pivot tables, formulas, VLOOKUP and related functions
- Knowledge of employment legislation an asset
- Practical knowledge of operations, company policies and government regulations including but not limited to Employment Standards, Human Rights etc.
- Ability to maintain confidentiality and professionalism when dealing with Human Resources matters
- Excellent client service and interpersonal/communication skills, verbally and written and exceptional organizational skills
- Able to exercise sound judgment, is self-motivated, with the ability to prioritize key requirements in a fast-paced environment is a must
- Strong analytical and critical thinking skills
- Ability to work under pressure and meet deadlines
- Must be able to read, write and speak/understand English fluently
WORK ENVIRONMENT & PHYSICAL REQUIREMENTS:
This role is conducted in an office environment requiring some or all the following:
- Prolonged periods of sitting at a desk or workstation
- Repetitive hand and arm movements
- Occasional lifting up to 20lbs may be required
- Frequent reaching, grasping, pushing or pulling, bending or twisting motions
- Walking short distances and standing for meetings or other office activities